Fremantle City Dockers Junior Football Club
Silver Quality Club











Silver Level Quality Club Program Certificate

The Fremantle City Dockers JFC was presented with their Silver Level Quality Club Program Certificate at South Fremantle District Football Development Council Annual Club Development Night on March 21 and was also acknowledged at the WAFC 2011 Junior Season Launch on March 28.


There are only 3 x Gold Clubs and now 3 x Silver Level clubs in Perth/WA.


This prestigious award was the culmination of many hours spent in the off season by the President and the Executive Committee


Quality Club Program Benefits to Clubs


Creating a quality environment will be of enormous benefit to your football club as a whole and all of your members. Some of the benefits of being involved with this program include:




  • Providing an atmosphere that will help to attract new participants, officials and members (& retain those you already have);

  • Providing an environment that will be attractive to sponsors and help your club promote itself amongst the community and particularly to your local Council;

  • Minimising many risks associated with running a sporting club;

  • Creating a best practice guide for your current Committee and all future Committees; and

  • Participating in a sport that can continue to promote itself as a leading sport where quality is valued highly.

  • Ultimately, the benefit of being involved in this program is to create a better club!






The WAFC has a responsibility to support all stakeholders to grow our great game across the entire State. It is widely acknowledged that community football clubs and leagues are the foundation of Australian football, and that the future growth of the game will depend on the strength and viability of community football clubs.


With this in mind, the WAFC is striving to assist community football clubs to enhance their operations and club environments for the betterment of football.




The concept of the Quality Club Program is to provide an opportunity for all community football clubs in WA to achieve a minimum standard of club administration and to recognise and reward clubs for achieving the base standard through to standards of excellence.


The Quality Club Program is a recognition program for clubs as they improve and further develop their Club Policies and Procedures. Each level has a set of criteria which must be met, and endorsed by the club to receive recognition and progress to the next level. The criteria of the Quality Club Program have been developed from a best practice approach in club management.


Whilst selecting and developing the criteria an extensive research process was undertaken to ensure that each criteria was relevant, achievable and necessary in developing a Quality Club environment.




Silver - a level to recognise excellent club administration.








Criterion 1a – Training for Club Administrators


Your club must have at least one club representative attend a minimum of two of the


WAFC RAC Club and Volunteer Workshops including your local District/Region Bounce


Down or JCC/League Information evenings/meetings contract.


The RAC Club and Volunteer Workshops cover a wide variety of relevant topics including all


the modules from the AFL Club Management Program, which has previously been distributed


to all clubs it is also available from the Clubs section of the WAFC.




Clubs will be required to comply with all of the following criteria to achieve the Silver level.


Criterion 1b – Training for Club Administrators


Your Club must have a minimum of two Club Administrators complete the Administrators


modules on the website


The playbytherules website is a great resource for all club members, including administrators,


coaches, player’s umpires and other volunteers.


The online training sections are broken up into sections for administrators, officials, coaches,


parents and players.Covering topics such as


◆ Discrimination


◆ Harassment


◆ Child Protection


◆ Complaints Handling


◆ Legal requirements of a club




Criterion 2b – Junior Clubs Football Operations Staff – Coaches Coordinator


Your club must appoint a Coaches Coordinator.


The appointed Coaches Coordinator must be accredited as a minimum Level 2 Coach.


The role of the Coaches Coordinator is to manage and support all of the coaches within the club.










Criterion 4 - Risk Management Officer


Your club must appoint a Risk Management Officer.


The role of the RMO is to oversee all risk management issues for the football club. The


duties of the RMO could include the following:


◆ Raising awareness of risk management issues associated with the club;


◆ Responsibility for the assessment of all club facilities from a risk management perspective;


◆ Responsibility for the completion of match day checklists;


◆ Responsibility for the development and implementation of a Risk Management Plan, policies and procedures for the club;




◆ Education of club members on risk management issues.


As a prerequisite for appointment to the RMO position it should be suggested that the applicant


complete the Administrators and Coaches sections of the online


training, or attend a WAFC Risk management Seminar.




The reason for both the administrators and coaches’ online training is to assist with


the education of coaches on proper risk management practices.




Criterion 6 - Risk Management Policy


Your club must adopt a Risk Management Policy


Every football club has a responsibility to provide a safe environment for players, coaches, umpires, officials, spectators and the public. Creating a safe environment is common sense and requires a cycle of continuous review and improvement.


Administrators may not be able to take all possible steps to avoid causing injury but the law


requires them to take all reasonable steps. A risk management policy will help your club to establish those reasonable steps. The risk management policy should be relevant to the club’s strategic context and its goals, objectives and the nature of the business. Management should ensure that this policy is understood, implemented and maintained at all levels of the club.




Criterion 5 – AFL Kids First Program


Junior Clubs must be actively promoting and participating in the AFL Kids First Program,


displaying the Code of Conduct corflute signs on match days


The AFL Kids First Program is a program designed to support community clubs in guiding parents, so they and their children obtain maximum enjoyment from participation in football.


All resources relating to the AFL Kids First program including DVD, posters, brochures, and


corflute signs are available from your District/ Regional Managers.




Criterion 7a – Umpires Support


Your club must display the Umpire Recruitment and or Respect Posters that are available from your Regional/District manager.




Without umpires games are not possible, and it is the responsibility of all clubs within WA to be


at the forefront in the recruitment and retention of umpires at all levels.




Criterion 7b – Umpires Areas


Your Club must be able to provide a private area (ideally changeroom) where umpires can


prepare for and relax after games – without interference from players, spectators and




Umpires have a critical role in football. While there will always be a passionate relationship


between spectators, players and umpires because of the nature of the game and the many


rules involved, clubs must recognise and value the role of umpires. Clubs should ensure that all


players, officials and members play by the rules, and show respect for the umpires.


Whilst a changeroom is ideal, not all clubs have the extra facilities.


Other suitable areas could include


• a small corner in the social rooms


• a marked area on the field


• a dugout area on the sidelines.


As long as the umpires only area is promoted it will be a suitable area.




Criterion 8 - Communication Strategies


Your club must have a club website or newsletter, and club e-mail address database


or web address..


Communication is the key to spreading information about your club to your membership


base and throughout the community. A club website or newsletter are the ideal mechanisms


for being able to effectively and efficiently ensure that all club members and the broader


community have access to information about your club and its activities.


A club e-mail address database also enables your club to effectively and efficiently communicate to all its stakeholders.






Criterion 10a – Volunteer Management – Recruitment


Your Club must have position descriptions for your key volunteer positions.


All current research on volunteering has shown that when presented with a simple position


description which details, the job, its roles and responsibilities and time required both per week


and over the course of the season people are more inclined to take on that role


Volunteers are the lifeblood of clubs and Football in Australia, and the clubs that position


themselves best to recruit, reward and retain volunteers will reap all the benefits that come


with stable committees and support structures.




Criterion 9 - Annual Report


Your club must produce an Annual Report for presentation at the Annual General Meeting


(AGM) of the Club.


The Annual Report should provide information to club members on the activities and operations


of the club for a given season. An important component of the Annual Report is the audited


financial report to be adopted by members at the AGM. The principal components of the


annual financial report are a statement of income and expenditure and a statement of


assets and liabilities. These statements show the profitability and financial position, as well


as the net worth, of the club after the year’s activities and should include comparisons to the


previous year’s figures to assist the members in determining any areas of significant change.


All clubs should provide a copy of their Annual Report to their JCC or league after their AGM


has been held.




Criterion 10b – Volunteer Management – Recognition


Your Club must submit at least one nomination for the RAC WA Football Volunteer of the year program.


Volunteers are the lifeblood of Australian Football, and by thanking and acknowledging


them on a regular basis is the best way to keep them engaged and involved in your clubs.


The RAC WA Football Volunteer of the year is selected based on the Regional/District Finalists


as selected by your Regional/District Football Development Councils. It is the biggest volunteer


award in Australian Football with the winner receiving a trip for two to the AFL Grand Final.


It is also suggested that all clubs maintain a database of their volunteers which includes


the number of year/roles that they have been involved, as it enables clubs to put in place a


recognition scheme, and set-up mentoring programs for new volunteers and match them


up with people who have held the position previously.




Criterion 11 - Club Strategic Plan


Your club must demonstrate that is has developed and implemented a Club Strategic




Planning is a process of identifying goals or objectives and developing ways of achieving them.


The planning process is a good exercise for every club, as a club which plans for the future is a club which plans to not only survive but continue to grow and prosper. Some clubs have identified the need for a plan but do not know exactly what they need to do or where they should start.


Clubs which plan are able to identify:


◆ Where they have come from,


◆ Where they are now,


◆ Where they want to go,


◆ How they are going to get there.








Criterion 12 - Club Transition Agreements


Your club must develop a transition agreement with a Junior/Youth – Senior Club or vice


versa (where applicable)


It is the responsibility of both Senior and Junior Football Clubs to ensure continued participation


of players as they move from Youth to Senior Football. Whilst a transition agreement will not


force players to continue through to the senior ranks, it will ease the transition process and


allow a friendly and supportive environment.




Criterion 13 – Healthy Club Policy


Your Club must develop and implement a


Healthy Club Policy




A Healthy Club Policy ensures it provides a healthy and safe environment for its players, coaches, officials and spectators as well as providing for Role Models of healthy behaviour for its junior members. Quite a few of the criterion in Bronze and Silver set the steps towards a total Health Policy for the club.


Your Healthy Club Policy should include guidelines and policy towards improving the following health issues;


◆ Smoking,


◆ Injury Prevention,


◆ Alcohol and Other Drugs,


◆ Sun Protection,


◆ Healthy Eating.


Having a Healthy Club Policy will also assist your club to receive certain government sponsorships and grants, as it can be a prerequisite for funding.